# Web app vs Unifize Lite

Unifize provides two distinct browser-based experiences to support both internal team members and external collaborators: the **Web App** and **Unifize Lite**. Each serves a different purpose—while the Web App is a full-featured workspace for internal users, Unifize Lite allows external participants to access specific Records without needing a Unifize account.

This guide explains the key differences between the two interfaces to help you understand when and how to use each.

### Feature Comparison

| Feature                  | **Web App**                                                     | **Unifize Lite**                                        |
| ------------------------ | --------------------------------------------------------------- | ------------------------------------------------------- |
| **Who it's for**         | Internal users with Unifize accounts                            | External collaborators without accounts                 |
| **Login required**       | Yes (email + password)                                          | No login; access via secure email link                  |
| **Access level**         | Full access to Org’s Records, Reports, Checklists, and Settings | Limited to a single Record they’re invited to           |
| **Landing page**         | Homescreen                                                      | Record thread view                                      |
| **Record capabilities**  | Create, update, assign, approve, filter, and search Records     | View, comment on, and respond to assigned Record only   |
| **Checklist access**     | Full checklist interaction and metadata editing                 | View and update assigned checklist items (if permitted) |
| **Navigation**           | Access to My Inbox, Reports, Org Settings, Dashboards, and more | No navigation; direct view of Record only               |
| **Org access**           | Can switch between multiple Orgs (if assigned)                  | Cannot access or switch Orgs                            |
| **File downloads**       | Full access to attachments and signed documents                 | Can download attachments shared within the Record       |
| **Administrative tools** | Available to Org Admins                                         | Not available                                           |
| **Supported devices**    | Optimized for desktop browsers                                  | Optimized for both desktop and mobile browsers          |

### When to Use

#### Use the **Web App** when:

* You are an internal user with a Unifize account.
* You need to work across multiple Records, processes, or Orgs.
* You want full access to features like Reports, Charts, Checklists, and configuration tools.
* You’re managing workflows, assigning tasks, or reviewing audit trails.

#### Use **Unifize Lite** when:

* You want to invite an external party (e.g., supplier, auditor, customer) to participate in a specific Record.
* You need someone to approve, review, or provide input—without creating an account.
* You want fast, focused access to a single conversation thread without full platform access.

***

| Platform         | Best For              | Access Scope              |
| ---------------- | --------------------- | ------------------------- |
| **Web App**      | Internal users        | Full access to Unifize    |
| **Unifize Lite** | External participants | Access to one Record only |

Unifize’s dual-access approach ensures secure collaboration both inside and outside your organization. The **Web App** gives internal teams full control and visibility, while **Unifize Lite** provides a frictionless way to involve external contributors—without compromising traceability or compliance.