# Due dates & priorities of a record

Managing deadlines and urgency is essential for staying on top of your records in Unifize. Every record can be assigned a **Due Date** and a **Priority Level**—making it easier to focus on what matters most. These settings are reflected visually within records and the record list, helping you and your team identify overdue or critical items at a glance.

This article covers how due dates and priorities work, where they appear, and how they impact visibility in your workspace.

***

### How to Use

#### Setting a Due Date

1. Open a record.
2. In the record header, click the **calendar icon** beside the due date.
3. Select a date from the calendar view. The field saves automatically.

<figure><img src="/files/RXOcdtKtIa0e1rEQhv6q" alt=""><figcaption></figcaption></figure>

> Note: If the due date passes, the calendar icon will turn red, indicating that the record is overdue.

#### Setting Priority

1. Click the **flag icon** next to the “Priority” label in the record header.
2. Choose from the following options:

<figure><img src="/files/gc08DFFMJJE5PEmgPGrR" alt=""><figcaption></figcaption></figure>

| Priority     | Description                                    |
| ------------ | ---------------------------------------------- |
| **Critical** | Highest urgency – requires immediate attention |
| **High**     | Important but not urgent                       |
| **Normal**   | Standard importance                            |
| **Low**      | Can be addressed later                         |

> Based on the priority set, the icon updates visually to match your selection (as shown above).

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### How It Reflects in the UI

#### In the Record Header

* **Due Date**: Visible to all participants.
* **Priority**: Shows the selected flag icon.

#### In the Record Sidebar (List View)

* Records with **Critical** or **High** priority appear **higher in the list**.
* If a record is **overdue**, it shows:
  * A **red clock icon** and **"Pending"** status in a red block.
  * The due date icon in red in the header as well.

***

### Best Practices

* Set **due dates** for any record that requires time-sensitive action (e.g., CAPAs, reviews, approvals).
* Use **priority flags** to help your team focus on what’s most urgent.
* Review your **My Inbox** or **Manage View** by sorting/filtering based on:
  * **Due soon**
  * **Priority: Critical / High**
* If you're tagged in a critical or overdue record, respond or escalate quickly.

***

Due Dates and Priorities in Unifize are lightweight yet powerful ways to organize your workflow. From visual flags to overdue warnings, the system ensures you're always aware of what needs immediate attention—without clutter or confusion.

For more related workflows, explore:

[Filtering Records in My Inbox](https://www.notion.so/VER-1-Filtering-Records-in-My-Inbox-1ca860e6b45e801eb02df58ebe5f277d?pvs=21) →


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